Top 9 Interview Scheduling Software for 2024

Are you tired of juggling interview schedules and drowning yourself in a sea of emails, phone calls, and calendar invites? Well, end all your worries because the ultimate remedy is here - interview scheduling software!

In today's fast-paced world, time is money, and nobody wants to waste it on the mundane task of scheduling interviews. That's where interview scheduling software comes in handy for hiring teams. Automated interview scheduling software will transform your hiring process from a chaotic mess to a seamlessly coordinated and well-executed strategy. With just a few clicks, you can easily schedule interviews, send reminders, and even conduct virtual interviews: no more back-and-forth emails or missed appointments. 

So, say goodbye to the hassle of manually online interview scheduling and join the bandwagon of recruiters already benefitting from this incredible technology. Let us dive in and explore the top 9 Interview scheduling software for 2024 for SMBs.

Top 9 interview scheduling software to look for in 2024 and beyond 

Interview scheduling software has become increasingly popular as the job market continues to evolve. Consider these top 9 software options for efficient and seamless interview scheduling in 2024 and beyond.

1. GoHire: 

GoHire is a top-rated interview scheduling software for hiring managers that offers multiple features making it easy to use. Trusted by 1000’s of SBMs across (X) countries, GoHire is the top leader in this industry. 

Pros:  

• User-friendly interface for recruiters and candidates.
• Customisable interview scheduling workflows for recruiters.
• Automated email and SMS reminders to reduce no-shows.
• Integration with multiple job boards and applicant tracking systems.
• Easy coordination of interviews across multiple time zones.
• Real-time interview scheduling updates and calendar syncing.
• Pocket-friendly interview scheduling software for small businesses

Cons:

• Lack of in-person training
• Unavailable phone support 
• Not suitable for enterprise level

Capterra rating: 4.6/5

G2 rating: 3.6/5 

2. Calendly:

Calendly is one of the top cloud-based interview scheduling software widely used to schedule and manage appointments with colleagues, clients, and candidates.

Pros: 

• Time-saving automatic interview scheduling process for both interviewers and interviewees.
• User-friendly & accessible for candidates with varying levels of technological proficiency.
• Detailed portal for developing native APIs to create unique integrations.
• Significantly simplified interview scheduling with automatic video meeting links.

Cons:

• Limited control as it relies on interviewees to select their preferred time slots.
• Confusion and scheduling errors due to time zone errors.
• Advanced features come at a cost, which may be a deterrent for smaller companies or those with limited budgets.
• Customisation limitations make it a less-than-ideal interview scheduling software.

Capterra rating: 4.7/5

G2 rating: 4.6/5 

3. Sense:

Sense works on a deep focus on engagement with its Scheduling Bot that facilitates the creation and automation of welcome messages, surveys, and reminders while also offering a two-way texting feature that enables recruiters to directly connect with candidates.

Pros: 

• Feature requests are promptly addressed
• The user interface is easy to understand
• Mobile text journeys can be configured from a computer

Cons:

• The initial setup can be cumbersome for some users.
• The reporting feature is not very comprehensive.
• Mobile app version comes with limited functionality.
• Has limited integration with applicant tracking systems & calendar tools. 

Capterra rating: 4.8/5

G2 rating: 4.6/5 

4. Rooster

Rooster is amongst the best online interview scheduling software for hiring managers, designed to integrate with Workday HCM seamlessly. With Rooster, recruiters can leverage the automatic translation feature making it an ideal solution for those seeking to onboard candidates from different countries.

Pros:

• Offers full bi-directional integration with Workday, providing recruiters with a seamless recruitment experience.
• Hiring managers can send reminders to candidates via email and SMS that are customisable and template-driven.
• The automatic translation feature identifies the candidate's country and automatically switches to the appropriate language.

Cons:

• It allows some customisation as one of the top interview scheduling software but does not offer the flexibility some recruiters require.
• The pricing may be a barrier for some smaller recruitment teams.
• Low scalability causes technical issues or glitches that may impact its functionality.
• Some less common languages may not be available for automatic translation.

Capterra rating: 4.8/5

G2 rating: 4.5/5 

5. Interview stream:

For nearly two decades, Interviewstream has been assisting recruiters in expediting their hiring process by scheduling interviews for candidates. Its user-friendly platform and advanced technology streamline the interview scheduling process, enabling recruiters to schedule and manage interviews with ease and efficiency.

Pros: 

• Its virtual interviewing capabilities allow recruiters to conduct virtual interviews, saving time and resources associated with in-person interviews.
• Hiring managers can use customisable interview questions tailored to fit specific roles or industries.
• Provides a platform for efficient candidate feedback after interviews, helping to improve the overall hiring process.
• A cost-effective automated interview scheduling software for recruiters.

Cons:

• Users may experience occasional glitches across browsers and difficulty synchronising audio and visual components.
• Creating interview questions can be complex and unintuitive, requiring users to learn the system's specific vocabulary.
• A lack of integrations with some recruitment tools or applicant tracking systems may limit its functionality.
• Limited features for large recruitment teams as it is a more suitable tool for small to medium-sized recruitment teams.
• Videos may become corrupted and unusable, resulting in the need for candidates to re-record. 

Capterra rating: 4.6/5

G2 rating: 4.2/5 

6. Setmore:

Setmore is another top interview scheduling tool that specialises in developing remote collaboration software. What sets them apart is their integration capabilities into their email signatures and websites, with support for commonly used website builders such as WordPress, Wix, and Squarespace.

Pros: 

• Allows customers to book appointments online 24/7.
• Integrates with popular payment gateways, making it easy to accept payments.
• Offers customisable booking pages to match a business's branding.
• Provides analytics on appointment bookings and cancellations.

Cons:

• The mobile app has limited functionality compared to its desktop version.
• Customer support may not always be responsive or helpful.
• The free plan has limited features and can only support one staff member.
• The user interface can be overwhelming and confusing for first-time users.

Capterra rating: 4.7/5

G2 rating: 4.5/5 

7. Paradox

Paradox is a revolutionary interview scheduling tool that automates many of the time-consuming tasks associated with recruiting. This innovative tool helps recruiters to work more efficiently and effectively, allowing them to focus on building relationships with top candidates. 

Pros: 

• Its AI technology can screen candidates based on job requirements, saving recruiters time.
• Integrates with popular HR tools.
• Offers a range of customisable templates for scheduling and communication, enriching the candidate experience
• Its real-time analytics provide insights into the recruitment process and help companies make data-driven decisions

Cons:

• Limited options for labelling candidates in the CRM after an interview to track their hiring progress.
• Limited understanding due to the non-standard English language leads to misinterpretation or miscommunication.
• Potential for unfair discrimination during recruitment due to algorithmic bias based on gender, ethnicity, or education.
• A lack of personal touch in Paradox’s automated interview scheduling software may result in a less engaging and personalised experience for candidates.
• Integration may be complex, leading to compatibility issues and additional costs.

Capterra rating: 4.5/5

G2 rating: 4.6/5 

8. Goodtime

GoodTime is an advanced online interview scheduling tool that gives the best way to schedule interviews for companies of all sizes. It augments candidate experience through rapport building, further optimising scheduling output and minimising errors, enabling them to focus on the essential aspects of recruitment. 

Pros: 

• Easy customisation to interview scheduling workflow enables them to configure specific interview stages and hire team members for each job opening.
• Comprehensive interview packets for each interviewer containing relevant information about candidates, ensuring they are well-prepared for each interview.
• Highly scalable, making it suitable for companies with varying recruitment needs and hiring volumes.
• Detailed compliance tracking and audit capabilities ensure that companies adhere to legal requirements and avoid compliance-related issues.

Cons: 

• Not be suitable for companies with complex recruitment workflows that require multiple rounds of interviews or custom scheduling requirements.
• Integration with specific applicant tracking systems may be limited, potentially causing compatibility issues for some companies.
• Limited reporting capabilities lead companies to export data to external tools for further analysis.

Capterra rating: 4.6/5

G2 rating: 4.3/5 

9. Clear company: 

ClearCompany is one of the top interview scheduling tools for SBMs. Not just that, it's a comprehensive recruitment platform that helps companies attract, engage, and retain top talent. By leveraging ClearCompany's suite of recruitment tools, companies can optimise their recruitment process, resulting in faster time-to-hire and higher-quality hires.

Pros:

• Recruiters can manage the recruitment process on the go with their mobile app.
• An advanced scoring system that evaluates candidates based on multiple criteria, enabling recruiters to make more informed hiring decisions.
• The integrated background check feature enables recruiters to conduct background checks seamlessly within the platform.

Cons:

• Pricing may be relatively higher compared to some of its competitors in the market.
• Time-consuming set-up and configuration.
• The reporting capabilities may be limited compared to other players.
• Its customer support may not be available 24/7, potentially causing delays in issue resolution.

Capterra rating: 4.4/5

G2 rating: 4.6/5 

Undoubtedly, interview scheduling software has become a must-have tool for organisations to streamline their recruitment process. Consider these top 9 interview scheduling software options with an array of features and functionalities when choosing the right interview scheduling software for the diverse needs of your organisation.

Expert tips for choosing interview scheduling software: 

Attracting top talent is crucial for any organisation, and nailing the recruitment process is a critical factor in doing so. Scheduling interviews with candidates can be tedious, and mistakes can cause significant setbacks. But fear not; online interview scheduling software can save time and reduce errors.

💡Related Read: How to Conduct a Successful Interview

With an overwhelming number of options available, choosing the right one for your organisation can be challenging. Sit tight, as we have expert tips to guide you in selecting the perfect interview scheduling software. Use these tips to choose the right interview scheduling software for your SBMs:

Tip #1: Before choosing an interview scheduling software for candidates, assess your recruitment process to pinpoint areas for improvement and determine the necessary features to optimise the process.

Tip #2: Opt for an automated interview scheduling software that offers customisation options to meet your organisation's unique recruitment needs, from customising scheduling processes to notifications and user interfaces.

Tip #3: Ensure the interview scheduling software comes with seamless calendar integration, a current applicant tracking system, and email, to streamline the recruitment process and prevent data duplication or errors.

Tip #4: Prioritise accessibility by choosing interview scheduling software for recruiters that allows candidates to choose their interview times and enables recruiters to schedule interviews from any device or location.

Tip #5: Don't overlook analytics and reporting capabilities when selecting the top interview scheduling software; they are essential for identifying recruitment process improvements. Look for software that provides detailed analytics, including candidate feedback, scheduling timeframes, and response times.

Conclusion

In the constantly evolving world of recruitment, staying ahead of the game is essential, and interview scheduling software can be the game-changer that gives you that competitive edge. Given the plethora of software options available, finding the ideal one can be an overwhelming challenge.

However, our expertly curated list of the top 9 interview scheduling software for 2024 is your secret weapon to optimise your recruitment process, attract top talent, and revolutionise your organisation. From customised scheduling options to seamless integrations and comprehensive analytics, these software solutions offer everything you need to stay ahead of the curve. 

Don't be doubting, Thomas; take the plunge and invest in the future of your recruitment process today! Trust us; you'll be amazed at the incredible benefits of a streamlined and efficient hiring process.