Applicant Privacy Policy

Last updated: 12 May, 2025

This privacy policy explains how GoHire Technologies Limited (“GoHire”, “we”, “our”, or “us”) processes your personal data when you apply for a job through our platform.

We are committed to protecting your privacy and complying with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).

1. Who we are

GoHire Technologies Limited is a company registered in England and Wales under company number 10056150. Our registered office is: 2 Forest Farm Business Park, Fulford, York, North Yorkshire, YO19 4RH, United Kingdom.

When you apply for a job through our platform, your data is shared with the employer who posted the job. That employer is the data controller, responsible for how your data is used. GoHire acts as a data processor, managing your data solely under their instructions.

2. What data we collect

When you apply for a job, we collect and process the following personal data:

  • Your name and email address

  • Your CV and any documents you upload

  • Your answers to screening questions

  • Any additional information you provide (e.g. cover letter, LinkedIn URL, portfolio links)

Employers may also request or collect further information through the platform, such as:

  • Video or audio interview recordings

  • Assessment results or scores

  • Messaging history between you and the employer

  • Notes or evaluations made by interviewers

GoHire does not control the specific data requested by employers. Any such data is stored and processed by us on their behalf.

3. How your data is used

We process your data only to facilitate the job application process. This includes:

  • Submitting your application to the employer

  • Enabling the employer to view, assess, and manage applications

  • Allowing direct messaging between you and the employer via the platform

  • Hosting optional application materials such as video interviews or assessments

  • Logging interactions for reporting, auditing, or compliance (on behalf of the employer)

4. Legal basis for processing

We process your data based on the following legal bases:

  • Legitimate interests – to provide and support job applications submitted through our platform

  • Contract – where processing is necessary to manage your application

  • Consent – for optional data (e.g. voluntary recordings or additional materials)

Employers may rely on their own legal bases for processing data you provide to them.

5. Who your data is shared with

Your personal data is shared with:

  • The employer to whom you apply

  • Third-party providers we use to deliver our services (e.g. cloud storage, email delivery), under strict confidentiality agreements

If your application includes a recorded interview or other optional content, it will be stored and shared with the employer. GoHire does not access or use this data for any other purpose.

We do not sell or share your personal data for marketing.

6. Data retention

We retain your data for up to 12 months after your application, unless the employer instructs us otherwise or you request deletion earlier. The employer may retain a copy of your application in accordance with their own privacy policy.

7. Your rights

You have the right to:

  • Access the personal data we process

  • Correct inaccuracies in your data

  • Request deletion of your data at any time

  • Object to or restrict certain types of processing

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise these rights, you can contact either the employer or GoHire at support@gohire.io.

8. Data location

All personal data is stored and processed within the United Kingdom. We do not transfer your data outside the UK.

9. Data security

We use appropriate technical and organisational safeguards to protect your data, including encryption, access control, and secure hosting environments. Only authorised personnel and the employer you applied to can access your data.

10. Contact us

If you have questions about this policy or your data, contact us at support@gohire.io.