9 Recruiting Email Templates to Win Top Candidates in 2024

According to a report by Radicati Group, a technology market research firm, a business person receives 121 emails per day. Out of these emails, they only open 20% and reply only to 10%. The rest sit idle in the inbox for eternity.

Given this, cold email outreach may be a risky move to reach potential candidates. It may not yield results, and you may waste time, resources, and effort. That’s why it’s essential to lay out your cold emailing strategy carefully. It would ensure you attract potential candidates and get better engagement and a positive response from them on your cold emails.

To help ace your cold email outreach efforts and maximise candidate response, we’ve compiled nine best recruiting email templates in this blog that will get a 40-50% response rate from candidates.

From simple outreach emails to follow-up emails, the blog covers all types of email templates for recruiters. Let’s quickly read them:

9 Recruiting Email Templates for Recruiters to Win Highly Qualified Candidates

1. A simple recruiter email template to the candidate

Dear [Candidate’s Name],

I hope you’re doing great. My name is [Your Name], and I lead the talent acquisition team at [your company name]. I am reaching out to you after I came across your profile. I was impressed by your experience in [mention their specific skills or expertise].

At [Your Company], we seek talented individuals like you to join our team as a [position title]. Your skills and experience would be an excellent fit for this role. I believe you’ll be an asset to our team.

Are you interested in exploring this opportunity further? If yes, let’s schedule a call to discuss the role in more detail and answer any questions you may have.

Thank you for your time. I am looking forward to hearing from you.

Best regards,

[Your Name]

2. Recruiter outreach email for candidates they’ve talked to in the past

Dear [Candidate’s Name],

How are you? It’s been a while since we last connected, and I wanted to see how you’re doing. I hope things have been going great for you since we talked.

As previously discussed, we always seek talented individuals like you to join our team at [Your Company]. I wanted to connect and see if you’re interested in exploring new opportunities with us.

We have a few positions open now, including [position 1] and [position 2]. Your skills and experience would be an excellent fit for these positions.

If you’re interested, I’d love to schedule a call to discuss these opportunities further and answer any questions you may have.

Thank you for your time, and I look forward to hearing from you.

Best regards,

[Your Name]

3. Outreach email to a candidate without revealing the client’s name

Dear [Candidate’s Name],

I hope you’re doing great. I am writing this email after I discovered your profile on LinkedIn. Your experience in [mention the candidate’s specific skills or expertise] greatly impressed me. 

I am contacting you because I am working on a confidential search for a client in [industry or location]. Your skills and experience would be an excellent fit for the role.

The client is looking for a talented individual to join their team as a [position title]. The role is [brief description of the position responsibilities and qualifications].

Do you want to learn more about this opportunity? If yes, let’s schedule a call to discuss the role in more detail and answer any questions you may have. 

I am looking forward to hearing from you.

Best regards, [Your Name]

4. Email referral template

Dear [Referral’s Name],

I hope you’re doing great. I am contacting you because we have an exciting opportunity at [Your Company]. I thought of you because you mentioned that you know some skilled professionals who might be interested in this type of opportunity.

We’re looking for talented individuals passionate about [company mission or vision], and we believe someone in your network might be an excellent fit for the role. We’re seeking someone with experience in [specific skill or expertise].

If you know someone who might be interested in this opportunity, please let me know, and I’d be happy to provide more details.

Thank you for your time. I am awaiting your response.

Regards,

[Your Name]

5. Email template for job fair attendees

Dear [Candidate’s Name],

It was great meeting you at last week’s job fair. Your background in [specific skill or expertise] impressed me, and I wanted to follow up with you about our available opportunities.

At [Your Company], we’re always looking for talented individuals passionate about [company mission or vision], and we believe you might be an excellent fit for one of our open roles. We have several opportunities available: including [position 1], [position 2] & [position 3].

Please let me know if you want to learn more about the opportunities. I’d be happy to schedule a call to answer all your questions.

Best regards, 

[Your Name]

6. Connect with a candidate recommended to the recruiter

Hi <first-name>,

I hope you’re doing well. My colleague [Name of the Employee who referred the candidate] has some great things to say about you and your work. I also reviewed your profile and found you an excellent fit for an open position at [Your Company Name]. We are a leading IT services company with clients like Uber, Airbnb, Ford, General Electric, and others in the best tech. 

Having worked with A-listed clients worldwide, we can offer you an excellent opportunity to harness your skills and grow professionally. We also have a rapidly growing diverse team consisting of worldwide talent. You would love to work with us.

Let’s get on a call to discuss your career goals this weekend. 

I am awaiting your response.  

<Signature>

7. Candidate outreach with a detailed JD

Hi <first_name>,

My name is (Your Name), and I lead talent acquisition at {recruiting_agency_name}. Our client is looking for a passionate Android Developer with attention to detail and expertise in mobile app development technologies. I reviewed your profile and found you to be the right fit for this position.

You have been working in the mobile app development industry for the last seven years, which is the versatile experience you bring. Moreover, your command over Android app development technologies like Kortana and Java and your in-depth understanding of microservices architecture give you the technical breadth we seek for this role. It would be an excellent opportunity for you to excel as an Android app developer and work on various ambitious projects.

 In this role, you will:

• Take full responsibility for designing and building highly-functional, visually-appealing Android apps.
• Collaborate with cross-functional teams to implement new functions. 
• Work with APIs to integrate your app with other cross-platform apps.
• Work on cross-platform architectural challenges, new frameworks, design patterns, and technologies
• Build and contribute to open-source components and libraries.
• Unit-test the written code for robustness, including edge cases, usability, and general reliability.

Are you interested in further discussing this opportunity over a quick call?

I am looking forward to hearing from you.

<signature>

8. Outreach using a mutual connection

Subject: Introduction from <mutual connection>

Dear <First-name>,

One of my colleagues and our mutual connection (connection_name) very enthusiastically recommended your name for the role of Content Manager that I’m looking to fill for a client. After reviewing your profile, I feel you fit the role well.

My client owns one of the fastest-growing tech startups looking to expand its presence across the UK and worldwide. This role will build brand awareness and generate qualified leads through high-quality content. They’re looking for someone with a genuine passion for content creation and the ability to lead a team of versatile content writers.

Please let me know if you’re interested. We can discuss the role and company over a call this weekend.

Regards,

<Signature>

9. A recruiter follow-up email to the candidate

Subject: Following Up on Our Conversation

Dear [Candidate’s Name],

I hope this email finds you well. We spoke recently about the [position title] role at [Company Name]. I am following up to see if you have any questions or concerns.

Your skills and experience would be an excellent fit for this role, and we would be thrilled to have you join our team. Please let me know if you want to learn more about this opportunity. I would happily schedule a call to discuss the role in more detail.

Thank you for your time, and looking forward to hearing from you.

Best regards,

[Your Name]

In Conclusion,

Cold email outreach may seem daunting. But with the proper planning and strategy, you can quickly nail it. You only need to know which emails engage candidates and trigger a response. Hopefully, the recruiting email examples we shared above gave you enough material to start your cold email outreach initiatives. Now, it’s time to give it a go and use these recruiting emails to reach various candidates.

Best of luck!