GoHire Blog

9 Reasons Why You Need To Use An ATS [Not Spreadsheets]

Discover how an ATS can revolutionise recruitment by reducing time-to-hire by 30% and boosting first-year retention rates by 10%. Unleash efficiency, collaboration, and data-driven insights beyond spreadsheets and email.

By Chris Smith

17 Mar 2023 · 3 min read

Table of Contents
9 Reasons Why You Need To Use An ATS [Not Spreadsheets]

Picture this: a hiring process without the chaos of spreadsheets, email threads, and information scattered across multiple platforms. 

Imagine a world where you can manage candidates, collaborate with your team, and make data-driven decisions all in one place. It's not just a dream; it's a reality with an ATS. 

This article will dive into the compelling reasons, backed by powerful data and real-world examples, why you should use an ATS (like GoHire) instead of spreadsheets and email, demonstrating how it can dramatically transform your recruitment process into a seamless, efficient, and highly effective operation.

In today's fast-paced and competitive talent market, relying on outdated methods like spreadsheets and email can significantly hinder recruitment efforts. 

In fact, a study by the Aberdeen Group found that organisations using an ATS reduced their time-to-hire by 30% and achieved 10% higher first-year retention rates. 

Disclaimer: Yes, GoHire is an ATS. Yes, we will talk about GoHire in this article as an example. Other ATSs are available.

1. Centralised Candidate Management

Spreadsheets and emails can result in scattered candidate information, causing inefficiencies and information loss. 

GoHire provides a centralised platform that stores and organises all candidate data, applications, and communication, ensuring easy access for your hiring team. 

According to Bersin by Deloitte, organisations with centralised talent management experience 40% lower turnover rates, demonstrating the benefits of an organised recruitment process. 

Centralised management also enables better compliance with data protection regulations, reducing potential legal risks.

2. Enhanced Collaboration and Communication

Collaboration is critical for successful recruitment, but spreadsheets and email often hinder effective communication. 

GoHire automates notifications, synchronises data, and enables real-time updates, ensuring your team remains aligned. 

A McKinsey survey revealed that using social collaboration tools can improve productivity by 20-25%, highlighting the importance of seamless communication. 

Also, GoHire allows you to assign tasks and set reminders, ensuring that your team stays on track and accountable.

3. Streamlined Workflows and Automation

Manual data entry and repetitive tasks associated with spreadsheets and email consume valuable time and resources. 

GoHire automates job posting, candidate screening, and interview scheduling, allowing your team to focus on higher-value activities. 

Research by Capterra found that ATS users reduced their time-to-fill by 20%, showcasing the efficiency gains provided by automation. 

Additionally, GoHire's built-in compliance features help organisations adhere to data privacy laws and regulations, further streamlining recruitment.

4. Customisable Recruitment Pipelines

GoHire's customisable recruitment pipelines empower organisations to tailor their hiring processes to their needs. 

You can optimise your recruitment process by creating custom stages, setting up automated actions, and tracking candidate progress. 

A LinkedIn survey showed that 56% of talent acquisition leaders believe that custom pipelines are crucial for improving the quality of hire. 

GoHire's visual pipeline management also enables you to quickly identify bottlenecks and areas for improvement, leading to more efficient hiring.

5. Advanced Reporting and Analytics

Spreadsheets and email lack the sophisticated reporting and analytics capabilities offered by GoHire. 

By tracking key performance indicators (KPIs) such as time-to-hire, cost-per-hire, and candidate source effectiveness, you can make data-driven decisions to refine your recruitment strategies.

According to a LinkedIn report, 73% of talent professionals consider data-driven recruiting a top priority for organisational success.

GoHire's real-time analytics and customisable reporting features allow you to monitor your recruitment performance, identify trends, and uncover opportunities for improvement.

6. Seamless Integration with Other Tools

GoHire integrates with job boards, social media channels, Zapier, Slack, and more, streamlining your recruitment process and reducing the need for manual data transfer. 

A recent study by IDC revealed that organisations that effectively integrate their HR systems can reduce administrative costs by up to 22% and improve overall productivity. 

GoHire's integration capabilities also enable you to leverage powerful recruitment marketing strategies, such as posting job advertisements to multiple platforms with a single click and utilising social media to reach a wider audience. This seamless integration saves time and ensures that your recruitment efforts are consistent across all channels.

7. Improved Candidate Experience

A positive candidate experience is essential for attracting top talent. GoHire offers customisable application forms, automated communication, and a mobile-friendly interface, ensuring a smooth application process.

A CareerBuilder survey found that 78% of job seekers consider the candidate experience an indicator of a company's overall management style, emphasising the importance of a user-friendly application process in enhancing your employer's brand and reputation.

GoHire also supports multi-language capabilities, ensuring a more inclusive and diverse candidate experience.

8. Scalability and Adaptability

Unlike spreadsheets and email, GoHire is designed to scale and adapt to your organisation's growth and changing needs. 

As your company expands or modifies its hiring strategies, GoHire can be easily configured to accommodate these changes, providing a flexible solution that evolves with your business.

This adaptability ensures that your recruitment process remains efficient and effective, regardless of organisational changes or market fluctuations.

9. Ongoing Support and Training

GoHire offers comprehensive support and training resources to help you maximise the ATS. From dedicated customer success managers to a library of training materials and webinars, GoHire ensures your team can maximise the platform's potential.

This ongoing support is a significant advantage over the limited spreadsheet and email-based recruitment resources.

Wrapping up why you need to use an ATS, not spreadsheets

The era of struggling with spreadsheets and email to manage recruitment is ending. 

An ATS (like GoHire) offers a comprehensive, data-driven solution that elevates your talent acquisition efforts to new heights. 

With its centralised candidate management, enhanced collaboration, streamlined workflows, customisable pipelines, advanced reporting, seamless integration, improved candidate experience, scalability, and ongoing support, GoHire paves the way for a recruitment process that's more efficient, effective, and ultimately successful. 

Unlock the future of recruitment with GoHire and redefine your company's hiring process.

By Chris Smith

17 Mar 2023 · 3 min read


The best talent hiring platform for SMBs to hire smarter & grow faster

Try It Free

or request a quick demo with an expert.